The Transparency Register shall include the following details:

1. the date and location of the meeting;
2. the full names of the Members of the Chamber of Deputies present at the meeting;
3. the full names of the interest representatives and third parties present;
4. the legal name, registered office address, and registration number in the Trade and Companies Register of the entities or legal persons represented. In cases where the person represented is a natural person, their full name and the locality of their professional or their private address shall be recorded;
5. a brief description of the position advocated by the interest representatives and third parties in relation to legislative activities;
6. where applicable, the legislative bills, proposals, or existing laws discussed during the meeting.

The register applies exclusively to meetings where the primary purpose is to influence, in any manner, the legislative work of Members of Parliament or the decision-making process of the Chamber of Deputies.

The following types of meetings are excluded from the obligation to declare:

• meetings between MPs and regarding an individual administrative decision;
• internal party meetings or meetings held between political parties;
• brief telephone conversations or comments made in passing at organised events (e.g., New Year’s reception or presentation of annual reports);
• meetings held with Members of the European Parliament, other national or foreign state institutions, organisations representing local, municipal, or intermunicipal authorities and professional chambers;
• legal, professional, technical, or scientific advisory activities, provided these are carried out at the request of one or more MPs.

Prior to holding any meeting with a Member of the Chamber of Deputies with the intention of influencing the legislative work or decision-making process of the Chamber, the Deputies need to have access to the following data:

• the date and location of the meeting;
• the full names of the Members of the Chamber of Deputies expected to be present at the meeting;
• the full names of the interest representatives and third parties expected to be present;
• the name, legal name, registered office address, and registration number in the Trade and Companies Register of the entities or legal persons represented. If the representative is a natural person, then their full name and the locality of their professional or private address;
• where applicable, the legislative bills, proposals, or laws that are the subject of the discussion.

Following the meeting, the deputies shall transmit the above-mentioned information, along with a brief summary of the position advocated by the interest representatives and third parties, to the Parliamentary Administration, which shall publish the data as soon as possible and no later than six weeks after receipt.

In the case that the required information is not provided in advance of the meeting, the meeting may not take place with Members of Parliament if its purpose is to influence legislative work or the decision-making process. This is in accordance with Article 5 of the Code of Conduct for Luxembourgish Members of Parliament regarding financial interests and conflicts of interest.

Data Protection Notice

By submitting the aforementioned information to Members of Parliament, companies, institutions, organisations, and individuals (natural or legal persons) concerned:

• confirm that the data subjects have been informed that the information provided will appear in the Transparency Register and will be made publicly available;
• guarantee the accuracy of the information provided, agree to cooperate in the event of administrative requests for further information or updates;
• accept that the inclusion in the register is made under their own responsibility.

For more details, we invite you to consult the Information Notice concerning the protection of personal data of individuals listed in the Transparency Register. For any additional inquiries, please contact: registredetransparence@chd.lu